The following provisions of this Privacy Policy (this
“Policy”) set forth how groovesync, inc.
(“we,” “our” or
“us”) handles your personal information in
connection with the services we provide (our “Services”). Unless
otherwise stated, references to laws and regulations in this Policy
are references to those of Japan.
- 1. Compliance with applicable laws
-
As a “business handling personal information” as defined in the
Act on the Protection of Personal Information (the
“Act”), we adhere to the provisions of the Act
and any other applicable laws and regulations governing handling
of personal information, as well as our internal rules and
regulations, and strive to ensure that the collected personal
information will be protected and used in an appropriate manner.
- 2. Personal information
-
For the purposes of this Policy, the term “personal information”
refers not only to factual information about a specific
individual, such as a name, sex, date of birth, address, age,
occupation and family relationship, but also to any information
that shows a judgment, evaluation or assessment of any
individual’s characteristics, such as physical conditions, estate,
type of job or titles, that may lead to identification of a
specific individual (including such information as will allow easy
reference to other information and will thereby enable the
identification of the specific individual)
- 3. Collection of personal information; intended use
-
We collect personal information in an appropriate and lawful
manner to the extent required to conduct our business, and use the
collected personal information to the extent required to achieve
the purposes of use. We do not use any part of the collected
personal information for any other purposes.
We collect and
use personal information to the extent required to achieve the
following purposes in connection with the following business
operations:
-
For our operation of recruiting, screening processes and
delivering of a preliminary notice to successful candidates
for employment and for an official notice of assigned
department/section, and any other business operations related
to the foregoing;
- To offer our goods and/or Services;
-
To manage users, and to manage, maintain, protect and improve
our Services, for example, to authenticate each user and for
other authentication services;
- To send out surveys in connection with our Services;
-
To offer a prize, or to launch marketing, promotional, sales
and other campaigns;
-
For our marketing research, collection of statistics and
analyses;
- For our system maintenance and remedy its failure;
-
To notify users of material information such as modifications
of our terms and conditions and this Policy;
-
To take actions in response to a breach of our terms and
conditions or this Policy or to any unauthorized or unjust
acts;
- To respond to inquiries from users;
-
If any purpose of use is explicitly stated in the course of
collecting personal information, to achieve such purpose of
use; and
- For any purposes incidental to the foregoing.
-
4. Restrictions of providing personal information to third party
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We do not provide your personal information to any third party
without your consent, except in cases where:
-
we entrust a third party to handle personal information, in
whole or in part, to the extent required to achieve each
applicable purpose of use;
-
such provision is made in accordance with applicable laws or
regulations;
-
your consent to provision is difficult to obtain, while it is
required to protect your life, wellbeing or property;
-
your consent to provision is difficult to obtain, while it is
especially required to improve public wellbeing or promote
healthy child development;
-
we are required to cooperate with any national government
organ, local government or any person entrusted thereby in
performing their functions prescribed by laws or regulations,
and obtaining your consent is likely to interfere with the
performance of such functions;
-
a transfer of business involving information concerning users
takes place as a result of a merger or other similar event; or
-
personal information is jointly used in accordance with the
provisions of Section 5.
- 5. Joint use
-
We jointly use personal information to achieve the purposes of use
referred to in Section 3 to the extent as specified below:
-
Scope of personal information subject to joint use: all
personal information of each user, unless the relevant user
otherwise requests;
- Scope of joint users: our group companies;
-
Purposes of use applicable to joint users: as same as those
specified in Section 3; and
-
Name of a person or a company responsible for the management
of personal information for joint use: groovesync, inc.
- 6. Measures to secure management
-
We are committed to ensure that all personal information we
collect will be appropriately protected under an adequate
management system, for example, through the establishment and
improvement of our internal management system and a thorough
employee education, to prevent or avoid loss, destruction or
unauthorized modification or disclosure of, or unauthorized access
to, the collected personal information.
-
7. Disclosure, correction, deletion and suspension of use of
personal information
-
If a user requests that we disclose, correct, delete or suspend
the use of such user’s personal information or otherwise take any
action in respect of personal information, or any complaint is
made with respect to the manner we handle personal information, we
will, after confirming that the person requesting to do so is the
subject of such personal information, promptly disclose, correct,
delete or suspend the use of, or take an action in respect of,
such user’s personal information, as the case may be, in
accordance with the applicable provisions of the Act (if such
personal information does not exist, we will give notice to that
effect), in which case such user may be required to pay a
prescribed fee; provided, however, that this does not apply if
such disclosure, correction, deletion, suspension of use or other
action:
-
is likely to prejudice the life, wellbeing, property or any
other rights or interest of the user or a third party;
-
is likely to cause a major disruption to the provision of our
Services; or
-
constitutes a violation of any other applicable laws or
regulations.
To make a request referred to in this section, please contact us
via:
contact_info@groovesync.com
- 8. Collection of information through Google Analytics
-
In our website, we carry out access analysis enabled by Google
Analytics, a service provided by Google LLC
(“Google”), to facilitate our marketing
activities in connection with our Services and the development of
our recruitment strategy.
Google Analytics collects users’ access information (meaning part
of information that provides the details of each user’s access,
such as an IP address) using cookies. However, such access
information will be anonymized when it is collected and will not
be associated with any viewer’s personal information.
The data collected with cookies by Google Analytics will be used
for Google Analytics’ summarizing and/or analyzing process by
Google and managed in accordance with Google Privacy Policy.
To learn more about Google Analytics Terms of Service and Google
Privacy Policy, please see the following websites provided by
Google:
To disable the collection of information by Google, please use the
“Google Analytics opt-out add-on” provided by Google:
Please note that we will in no event be liable for any damages
caused by use of Google Analytics, Google Analytics opt-out add-on
or any other similar services.
- 9. Contact
-
To send us your comments, requests and/or questions concerning our
handling of personal information, please contact us via:
contact_info@groovesync.com
- 10. How we modify this Policy
-
We review the status of operation in connection with handling of
users’ personal information from time to time and seek possible
improvements on an ongoing basis, and may modify this Policy as
needed. In the event of modifications to which users’ consent is
required in accordance with applicable laws or regulations, we
will obtain such consent in a manner prescribed by us.
